Work can be grueling, especially for those who don’t do time management on the job. Shifting schedules and multiple agendas can overwhelm a person and cause him to lose perspective. Procrastination and wasted time are just some of the impediments to a productive day at work. So to avoid all these time wasters, a worker must approach each day with a time management plan.
A To Do List
At the start of the day, a worker needs to list down what he wants to do for the day. Setting priorities early prevents the rest of the day from becoming utterly chaotic. When necessary, he must also list down the time he has to finish each task. For instance, if he has paperwork to do, he lists that down along with the number of hours to finish it. From that he can estimate what time he’ll finish. This can also be done for phone calls, meetings, projects, errands, and even checking emails. In this way he has an overview of his day and knows what else needs to be squeezed into his schedule.
Exercise control when using the computer as there so many distractions there. Internet browsing can easily lead to things other than the assigned work. Remember not to waste time and energy by logging on to social networking sites in the workplace. Not only does it reduce a worker’s productivity but can also lead to him getting caught by the boss.
In short, do some goal setting and prioritize.
When drawing up a schedule, don’t forget to include coffee breaks and short naps. Remember that a worker periodically needs to relax and get away from his work. A few minutes to recharge allows one to stay productive and effective.
Do It and Do It Now
As said before, procrastination is one of the major causes for delay. What’s the cure for this? Well first the employee needs to focus on what is important, to control his thoughts. He needs to zero in on the things he needs to finish immediately. This way he can work faster, with minimal errors and supervision. He should try to do the work right the first time so as to avoid delays. Finishing your work in a timely manner will also benefit any co-workers whose tasks are dependent on yours.
Here are some things one can do at work to avoid distractions: put up a “do not disturb” sign at work, put your personal phone on silent, schedule times for answering emails at the start and end of your shift. Many companies prohibit chat programs and access to social networking sites. If your company doesn’t limit you int this way, make sure that you regulate your use of those sites and use chat only for work related conversations. Once you’ve finished your work, disconnect immediately to avoid other distractions from friends or co-workers who are procrastinating themselves.
Time management on the job may not be easy, but once a worker schedules his day work becomes become a breeze.